Conditions of Registration

Unlike when you buy a widget off the internet, when you send a child to camp, the fine print is really important! So please read and make sure that you are comfortable with our Conditions of Registration before applying to camp.

Conditions of Registration

I/we hereby apply for registration for the herein named child(ren) for the camping and transportation services indicated in this application.

In consideration of acceptance of this application by Camp Walden, I/we hereby realize, understand and agree:

Application
a. to allow my/our child(ren) to participate in any supervised trips and all camp activities both on and not on the camp property.
b. that I/we are the custodial parents, and that my/our children might not be released to someone whose name(s) do not appear in this application.
c. that no verbal registrations can be accepted, and that each application must be completed in full and signed by a parent or guardian in the appropriate places.
d. that an application is not considered an accepted registrant until an invoice is issued by camp to the applying family.

Fees
e. to make all payments required in accordance with the rate schedule in effect on the date of registration, and to abide by the conditions of enrollment and the refund policy herein.
f. that each application must be accompanied by a deposit ($XXX for the Walden Long Weekend and $1500 for all other programs) and and that the remaining balance will be paid in equal fourths on March 1, April 1, May 1, and June 1 immediately prior to the camp season.
g. that all fees are subject to 13% HST.
h. that unpaid balances after June 1st will have discounts removed and will be charged 25% interest per annum. NSF cheques are subject to a $30 service charge and will require certified funds.
i. that fees for campers attending from outside of Canada and the U.S. may vary and that USD will be accepted at par with CDN.
j. that camp fees do not include and thus I/we agree to pay for: Dental or orthodontic work, any special travel arrangements, or medical work and prescription drugs beyond the scope of the camp health centre,
k. that fee reductions will not be made for campers arriving late, leaving early, or missing part of camp.
l. that fees are subject to the following Cancellation and Reduction in Session Policy found here: www.campwalden.ca/cancellation-and-reduction-in-session-policy

m. that special considerations for refunds submitted in writing will be considered during the month of September following camp.

Operations
n. to ensure that necessary forms especially the Camper Health History Form is filled out in full and that the completed form, along with any medications, accompanies the camper to camp on or before opening day.
o. that campers may be required to participate in a mandatory canoe and/or field trip. Campers that choose to, for whatever reason, not attend this trip will be returned to their family’s care for the duration of the trip. In this event, no refund will be given and any transportation expenses incurred will be applied to the family’s account.
p. that Camp Walden reserves the right to terminate the registration of any camper when it is deemed by the Director to be in the best interests of the child or camp. In such an event, it is understood that an appropriate refund will be issued unless the camper is dismissed for infractions of camp’s policies in which case, no refund will be issued. Examples of such policies include but are not limited to those found in our Camper Behaviour Contract as well as here: www.campwalden.ca/guidebook/camp-policies/

q. to consent to the use by Camp Walden of the camper’s likeness for publicity purposes.

Responsibilities
r. to give camp officials authority to act on my behalf in the event of an emergency and/or special medical treatment.
s. to permit, and release and indemnify Camp Walden from any and all claims for losses of articles and damages arising as a result of: the searching of my camper’s belongings and/or mail for items sent or brought to camp that appear on our “Do Not Pack List”, and the confiscation of and donation of these items.
t. to release and indemnify Camp Walden from any and all claims for losses of articles and damages arising as a result of any accident, injury, loss, or otherwise sustained by the herein named child(ren) arising from participation in any camp activities.
u. that the relationship and the resolution of any and all disputes arising from my experiences with Camp Walden including but not limited to Camp Walden Staff Doctors, their agents, delegates, employees, or the Health Centre known as MASH shall be governed by and construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein.
v. that the Courts of the Province of Ontario shall have exclusive and preferential jurisdiction to entertain any complaint, demand, claim, proceeding, or cause of action whatsoever arising from my experiences with Camp Walden including but not limited to treatment given to me by Camp Walden Staff Doctors, their agents, delegates, employees, or the Health Centre known as MASH and that if I commence any such legal proceedings, that I will do so only in the Province of Ontario.
w. to the privacy policy found here: www.campwalden.ca/privacy-policy/

x. to the accessibility policy found here: www.campwalden.ca/accessibility/

y. that fees are subject to the following Force Majeure Policy
A portion of the deposit (according to the table below) is non-refundable for Force Majeure Events, although the Camp will give consideration in exceptional circumstances and may, at the sole discretion of the Camp on a case-by-case basis, make an exception to this Policy which exceptions are made on a non-precedential basis and others may be refused even for the same reasons.
The Camp is not responsible for, and will have no liability for any loss, cost, expense, damage or inconvenience caused to or suffered by Participant or any third-party, or for the inability of the Camp to procure or provide some or all of the goods or services or supplies required to operate, including without limitation: (A) lack, failure, malfunction or difficulty with sanitation, hygiene, health, safety and related goods, services, supplies, equipment, and/or materials; (B) lack, failure, malfunction or difficulty with electrical power, power supply, generators, outlets, cables, fuses, or other power requirements including without limitation related goods, services, supplies, equipment, and/or materials; (C) lack, failure, malfunction or difficulty with the general suitability of the Camp at any time for any reason with respect to fixtures, service capacity, goods, services, supplies, equipment, and/or materials, or for any other reason including without reasons relating to health, safety and security, including but not limited to epidemic and/or pandemic; (D) acts of God such as fire, flood, earthquake; (E) elements of nature including without limitation inclement weather; (F) acts of governmental authorities including without limitation war, insurrection, act of terror, revolution, civil commotion, acts of public enemies, or other military or police or first responder matter or incident as well as any act of a governmental authority otherwise affecting the operation of or ability to operate the Camp; (D) unavailability, unsuitability or failure of dependent services including labour and materials (each a “Force Majeure Event”).
Cancellations or Reductions made prior to the end of February: $250 + HST
during the month of March: $500 + HST
during the months of April & May: $1000 + HST
during or after the month of June: $1500 + HST
z. that there are potential risks inherent in the participation in, and travel to/from camp. Campers’ health and safety can be affected by a variety of factors, including weather, airborne or other viruses and/or diseases as well as other hygiene and health-related conditions that may be more prevalent or likely in a summer camp environment. I/we acknowledge and understand that it is possible, if not likely, that a virus, disease or other health-related condition will spread more quickly at camp for a variety of reasons, including the fact that separation and/or isolation of campers and staff and their belongings is more difficult and far less likely. Camp will make reasonable efforts at all times to maintain proper (and/or enhanced where advisable and reasonable under the circumstances) hygiene and infection control practices but cannot guarantee that Participants will not become exposed to and/or infected by viruses, diseases and other hygiene and health-related conditions. I/we freely and voluntarily accept and assume suck risks including the possibilities of: property damage/loss, physical/emotional hardships, sickness, injury, or death.

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